In this seemingly never-ending Coronavirus epidemic, the ways people work in this country are changing in unexpected ways. It is obvious that remote work is expanding more than ever, and many people are seeing a shift in their work styles. However, this sudden transition to remote work also creates news challenges of overcoming difficulties in team communication.
Remote work is increasing rapid – but not without challenges
Due to the Coronavirus epidemic and the subsequent declaration of emergency, remote work is rapidly increasing. According to a survey conducted by ITmedia Inc. in mid-March, 64% of companies are currently implementing remote work, more than three times more than last year. As reported in the Yomiuri Shimbun newspaper, some internet service providers have seen an increase in their internet traffic in the afternoons by approximately 60% due to remote work.
While there are many voices welcoming the introduction of remote work, there are some who are confused by the difficulties of team communication due to the lack of face-to-face communication and meetings.
Smooth remote work teamwork with Office 365
Currently, Microsoft’s Office 365 is attracting attention as a tool that facilitates smooth communication in remote work situations, and its cloud-based office suite is growing in popularity.
Office 365 includes the following applications that are perfect for creating easy and efficient remote work team communication:
・Microsoft Teams – Business chat, voice calls, video conferencing, and more. Safe with a high-security level.
・Skype for Business – Conduct video calls on PC or smartphone. Simple and easy to use.
・Yammer – A versatile in-house SNS service for in-house meetings and online business training.
・Exchange – Access business email for remote work.
Perfect for improving remote work efficiency
Office 365 is packed with other useful software design to create a stress-free and efficient remote work environment. It is an ideal solution that immediately solves all remote work issues.
・OneDrive for Business – One terabyte of cloud storage allows for easy file exchange.
・Word, Excel, and PowerPoint – The latest Office products for efficient remote work.
・Microsoft Planner – Easy task management and teamwork to improve work productivity.
Full support from Tsukaeru
Tsukaeru offers Office 365 services as an official reseller of Microsoft products. A subscription to Tsukaeru Office 365 provides the highest level of support from our Office 365 specialists. If you are a business owner or a manager who is experiencing difficulties with remote work team communication, please contact us to find out how Tsukaeru can help you!
Learn more about Office 365.
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[Notice]
Currently, Tsukaeru is offering the cloud storage service, “Tsukaeru Filebako,” free of charge (until the end of June) in support of those conducting remote work in response to the declaration of emergency. For further information, please contact us.
Did you know that solutions for backing up Office 365, Microsoft’s classic cloud service, are gaining popularity recently?
Office 365 is a well-known subscription-type service that allows Word, Excel, Exchange, etc.to be used anytime and anywhere via the cloud. It also works with online storage, such as OneDrive, for greater flexibility and productivity. For more and more businesses, it is the preferred solution as part of work style reforms. However, why is backup needed when Office 365 data is in the cloud in the first place? In this article, we will discuss five reasons.
1. Office 365 does not provide support for user errors or problems in local environments.
As Microsoft only provides a platform, it does not take responsibility for data loss due to user errors or problems with customers’ computers or servers. For example, if a file is mistakenly deleted by an employee or a company computer error, the file will automatically be deleted from the Office 365 cloud. It is dangerous to rely solely on the trash function to recover a file as it will only be stored for 30 days in the cloud. After that time, it will be permanently erased and unrecoverable.
2. All Office 365 user data is lost if the account is deleted.
If employees leave a company and delete their Office 365 accounts, all user emails, etc. will be completely lost. In many cases, the email data of former employees can be valuable at a later date. It is possible to keep the account of former employees but that will increase license fees indefinitely, creating an unnecessary cost.
3. Backup is indispensable to protect against cyber attacks, such as ransomware.
If a PC is infected with ransomware and files are maliciously encrypted, those files will be uploaded to the Office 365 cloud. It is possible to restore files up to several previous generations, but there is a limit to the time period and generation that can be restored. It is impossible to restore files to their most current state before infection unless it is noticed immediately.
4. As service failures are surprisingly common, overconfidence is a risk.
Microsoft’s cloud is certainly stable, and there are almost no serious problems on the service side. However, minor service failures often occur, so it is important to not become too overconfident. In fact, a number of companies were affected, including several failures in a row in the fall of last year, creating email system instability. Regular backups are vital to prevent business interruptions even in the event of a service failure.
5. Countermeasures are required for internal threats.
Corporate security threats come from both internal and external sources. External backup of Office 365 data is the most effective way to protect against all threats, such as deliberate file deletion by disgruntled or vindictive employees.
For Office 365 backup, we recommend the low cost and popular Office 365 Protection from Tsukaeru, which can completely protect and backup Office 365 emails, files, and folders quickly and easily. For more information, please visit our Office 365 Protection service page.
For inquiries, please contact Tsukaeru here.
As more companies introduce Office365 into their central operations, more cyberattackers are coming up with means of accessing this new pool of data. For companies using Office365, long gone are the days where security measures can be brushed aside. They, too, are among the many who must take safety precautions surrounding data and sensitive information. Let’s take a look at the current situation and the countermeasures one can take.
Office365 is a Major Target for Cyberattacks
Usage of Office365 has risen considerably in both Japan and the world in general, and it is considered one of the most successful business services today. Currently, about 80% of companies on the ‘Fortune 500’ list and 70% of ‘Nikkei 225’ companies make use of Office365 products. Some Japanese companies who are avid users include Toyota, Japan Airlines, Yamaha, Softbank, Rakuten, and many others. Office365 sets a high standard for every business environment and to many, these services are absolutely essential.
Unfortunately, as it has risen in popularity, so has it become a bigger target for cyberattackers. Attacks on Office365 accounts have been increasing and diversifying over recent years. Most recently, attacks have started to target administrator accounts that perform software integration and mail system management. These accounts tend to be overlooked in terms of security and when accessed illegally, this violation is harder to notice. Once an administrator account has been hijacked, there is a risk of attackers gaining more advanced access over the entire Office365 system.
Phishing is More Sophisticated Today than Ever
Emails containing phishing ploys to steal Office365 login IDs and passwords are becoming far more sophisticated. For example, targets have been receiving emails that are responses to existing email threads. This means that when the dangerous email appears, it is from the real email addresses of a previous customer or client (these accounts were hacked as well), with the same email subject, and when the email is opened, it will have all prior exchanges quoted at the bottom. In other words, it looks no different from an ordinary email. Unless you pay a lot of attention to the content of the email, it can be difficult to recognize it as a phishing scam.
If you suspect you’ve been sent a phishing email and you try to send an automatic reply to the sender, it is likely you will have this email returned to you.
Taking Security Precautions
Right now, you’re probably wondering, “What measures can I take to prepare for these cyberattacks?” The first thing you need to do is back up all your Office365 data. If you back up all your data, including emails and files, on a daily basis, you will not lose any important data in the event of an emergency.
Office365 Protection is an effective new solution that completely backs up and protects all Office365 data including information on Exchange, OneDrive, and SharePoint. With Office365 Protection, you can finally get peace of mind for a low price of ¥ 580 a month.
Click here for details about Office 365 Protection
Microsoft’s Recommendation
Did you know that Microsoft recommends backing up Office365 data? According to their terms of service, they advise protecting all content and data using third-party applications and services. Follow their expert advice and protect your data with Office365 Protection, an official Microsoft reseller just for you. check whether you're facing 0x80070422 Error or not.
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